Pre-Pharmacy Student Association (PPSA) Constitution
Adopted on September 26, 2003; Last Updated in Fall 2007
Article I
Name
Section
I:
The name of this organization shall be the Club (UNCCPPC).
Section
II:
The UNCCPPC shall consist of its elected officers and its individual club
members.
Section
III:
It shall be known that the founder of this organization is/was Ketul Mahendra Patel.
Article II
Objectives
Section
I:
The objectives of the organization shall be as follows:
A.
To coordinate and promote communications
between pre-pharmacy students.
B.
To provide students with important information
in regards to different Schools of Pharmacy and their individual prerequisites
and expectations.
C.
To stimulate interest in matters pertaining to
pharmacy through guest speakers, demonstrations, and tours.
D.
To prepare its members for admission into the
Article III
Membership
Section
I:
All Members shall be enrolled students at
Section
II:
Annual dues, which will be adopted by the
Officers annually, shall be paid by the second formal meeting of each year,
after which a member will be dropped for nonpayment of dues.
Section
III:
Members must attend at least three meetings per year, or their name will be
dropped from the roles of the Pre-Pharmacy Club. If he/she is unable to
make at least three meetings and has a good excuse he/she can request the
President’s permission to still be consider an active
member. If the President shall approve, their name will not be dropped
from the roles of Pre-Pharmacy Club. If your name is dropped from the
Pre-Pharmacy Club role, the dues paid shall be non-refundable.
Section
IV.
Membership shall not be denied to any
Article IV
Officers
Section
I:
The officers of the UNCCPPC shall consist of the President, Vice President,
Secretary, Treasurer, and Public Relation Officer.
Section
II:
Any students running for any office must have gained membership status prior to
the election date.
Section
III:
The duties of the officers shall be:
A.
President- Shall oversee
all projects, committees, elections, prepare the agenda with the Vice
President, and to run UNCCPPC meetings. The President must keep the
Advisor up-to-date on all club activities and must also contact potential guest
speakers. He/she must attend all meetings unless excused by the Advisor.
B.
Vice President- Shall prepare the
agenda with the President, to be in charge if the President is not
present. The Vice President must also help contact any potential
speakers. He/she must attend all meetings unless excused by the
President.
C.
Secretary- Shall keep
minutes of all meetings, and shall post them on the web as soon as
possible. He/she must take attendance at all meetings. He/she must
attend all meetings unless excused by the President.
D.
Treasurer- Shall maintain all financial
accounts for the club, and must keep the officers informed of the entire club’s
financial status. He/she must attend all meetings unless excused by the
President.
E.
Public Relation Officer- Shall attend all
Student Government Association meetings that concern university to clubs and
club activities. He/she shall help in advertising all club activities on
and off campus. He/she must attend all meetings unless excused by the President.
Section
IV:
Upon finding grounds for dismissal, any officer may call for a closed
session of the officers except the one in question to meet and discuss motives
for removing that officer. In all matters concerning the removal of an
officer, a majority vote is required. The officer under investigation has
the right to explain themselves in front of all the officers prior to calling
on the final vote. The officer under investigation may not be present at
this vote and not be given the right to vote on this issue.
Section
V:
In the case of the vacancy of the Office of the President, the Vice President
will assume all Presidential responsibilities until that term expires. If
a position under the Presidency is left vacant, the President has full
authority to appoint an officer to that post until that term expires. In
the case where the Office of the President and Vice President is vacant, the
club must hold elections in regards to those two positions and the new elected
President and Vice President shall remain in office until that previous term
expires. The club and all its members shall be given a 72 hours notice in
case an election is held under this situation.
Section
VI:
If an officer plans to resign, he/she must give all officers a one week notice
before he/she decides to leave.
Article V
Elections
Section
I:
Election shall be held at the last club meeting of the academic year.
Closed ballot will be the designated election method.
Section
II:
Any student holding club membership status prior to the last meeting may run
for any position.
Section
III:
Club members may nominate themselves for an office position. He/she must
give a speech, which briefly explains to the club their intention for
running. The person who gets the majority vote will be winner of the
election, for the office he/she was running for.
Section
IV:
All elected member must take an oath, which must be administered by the current
President. The current President and Vice President must sign off on all
election results. If the current President and the Vice President are
running for re-election, the Advisor must sign off on the election
results. If the President is re-elected the Advisor must administer the
oath, and then the President can administer the oath to other officers.
Section
V:
The officers for the initial year (2003-2004) will all be appointed instead of
elected. The founder or the advisor shall appoint them all to office.
Article VI
Meetings
Section
I:
Meetings will take place once every other month. However, if all
acting officers consent that, the club should not meet during a given month,
then a meeting will not be held. But, if all acting officers consent
that, a meeting is necessary on a non-meeting month, the meeting maybe held,
but the officer must give all acting members 72 hours advance notice, and if a
member is unable to attend this meeting it will not be count against them.
Section
II:
Advisor and all officers must meet once every month or more if necessary, to
discuss ideas in regards to upcoming events.
Article VII
Office Terms
Section
I:
The term in general last from August of one year to May of the next year.
There is no limitation on how many terms any given officer may serve.
Section
II:
The Office of President and Vice President shall be a two-year term for the
first two-years of the club existence to help establish this organization and
to provide stability. After the two-year term both officers shall revert
to one-year terms, same as all the other officers, for the remainder of the
clubs existence.
Section
III:
The Secretary, Treasurer, and Public Relations when elected are elected for a
one-year office term.
Article VIII
Finances
Section
I:
The Club Treasurer as stated in Article IV is responsible for all finances of
the UNCCPPC. If the Treasurer needs to withdraw any money from the
UNCCPPC account for any purpose he/she must have either the President or the
Advisor of the club signatures to withdraw any funds from the UNCCPPC
account.
Section
II:
For security/safety reasons, there must always be two signatures on any checks
written from the club (i.e. the Treasure and Advisor, or the Treasure and
President must sign all checks). If the Treasure is caught withdrawing
any fund from the club account with neither the President or the Advisor
signature, he/she will be removed from office and will be turned into UNCC
authorities.
Article IX
Advisor
Section
I:
It shall be known that Dr. Francis “Monty” Hughes is the advisor of the
UNCCPPC. He shall have this position for as long as he wishes. But
if he shall retire, quite, or get terminated from UNCC he will lose his
post. If four-fifths of the officers and two-thirds of acting member of
UNCCPPC believe that a new advisor is deemed necessary Dr. Hughes may be
removed from his post and a new Advisor maybe chosen. Advisors
responsibilities are listed and are governed by the UNCC Student Organization
Manual.
Article X
Amendments and Ratification
Section
I:
This constitution may be amended or ratified at any regular meeting of the club
by two-thirds vote, of all acting officers and members combined, provided that
the amendment has been submitted in writing at the previous regular
meeting.
Amendments
Amendment
I:
As stated in Article III, Section II, that all members must
pay their dues in full by the second meeting. This amendment gives potential members
that have yet to pay their dues permission to still join after the second
meeting. But it shall be known that if a member joins after the second formal
meeting he/she cannot run for any office position. (Passed-02/23/04)
Amendment
II:
As stated in Article IV Section I
that the officers of UNCCPPC shall consist of the President, Vice President,
Secretary, Treasurer, and Public Relation
Officer. They shall hereby also be referred to as the Executive Board.
Amendment
III:
As stated in Article IV, Section I
that the officers of UNCCPPC shall consist of the President, Vice President,
Secretary, Treasurer, and Public Relation Officer. And also as stated in
Article IV, Section III that the President’s job is to over see all committees,
it was established in 2003 that the President may appoint members to any new
committees or make new committees as needed in the benefit of the club.
The amendment hereby establishes that any new committees created shall be
considered as a part of the General Board. The definition of General
Board shall be any member on the Executive Board and any head member on any new
committees created.
Amendment IV:
If any decision made by the
general board ends in a tie; this amendment hereby establishes that to break
the tie, the Executive Board must cast their vote to break the tie seeing as
there are only 5 members on the Executive Board.
Amendment V:
This amendment hereby replaces
Section III and Section IV, of Article IV of the UNCCPPC constitution, which
deals with duties of the officers/removal of an officer.
**President---Shall
oversee all projects, committees, elections (if not running), e-mails.
He/She shall prepare the agenda with the Vice President, create
committees and appoint members to these committees, and he/she must run UNCCPPC
meetings. The President has the authority to given an executive
order. Executive Order is defined as anything that is not specified in/by
the UNCCPPC Constitution. The executive order may be put on hold if 2/3
of the general board excluding the President agrees to put the order on
hold. The President may call for a vote of the general members, and if
majority agree with the President the order shall go into effect. The President
must keep the Advisor up-to-date on all club activities and must also contact
potential guest speakers.
**Vice
President- Shall prepare the agenda with the
President, to be in charge if the President is not present. The Vice
President must also help contact any potential speakers if help is
needed. He/She must be in charge of getting food/snacks for all meetings
and must work closely with the Treasure, Public Relations Officer and Historian
on this matter.
**Secretary-
Shall keep minutes of all meetings, and shall post
them on the web within 7 days after the meeting. He/she must take
attendance at all meetings and must post them on the web within 7 days after
the meeting. He/She will be in charge of the clubs website if a webmaster
is not found. The Secretary must also work closely with the Treasure and
Historian in regards to their duties.
**Treasurer-
Shall maintain all financial accounts for the club,
and must keep the officers informed of the entire club’s financial
status. He/She must work with the VP in regards to snacks/food at all the
meetings. He/She must submit the official budget to the UNCC Student
Government Association (SGA), must attend one financial workshop held by the
SGA, so the club is able to retrieve the club funds. He/She must submit a
Line Item Transfer if the need be and work with the SGA financial Secretary in
regards to club funds.
**Public
Relation Officer- Shall attend all Student Government Association meetings that
concern university to clubs relations. He/she shall help in advertising
all club activities on and off campus by making signs, posters, etc.
He/She must work with the VP in regards to snacks/food at all the
meetings. He/She must work closely with the Secretary of Philanthropy and
Fundraising in organizing club volunteering/fundraising activities.
**+Historian-
Shall be in charge of making the club t-shirt design, taking pictures at ALL
club events and posting them on the clubs website/memory book. He/She
shall work closely with the Secretary in regards to his/her duties.
He/She must prepare and print all membership certificates that are approved by
the President and submit them to the President and Advisor for their
signatures.
**+
Secretary of Philanthropy- must be in charge of planning all volunteering
activities for the club, must attend all Relay for Life meetings and any
meeting dealing with the clubs volunteering needs. He/She must work
closely with the Public Relations Officer and Secretary of Fundraising.
**+Secretary
of Fundraising- must be in charge of planning all fundraising activities for
the club. He/She must also act as the assistant Secretary of Philanthropy
if the club decides not to do any fundraising activities. He/She must
work closely with the Secretary of Philanthropy and Public Relations Officers
in regards to their job descriptions.
**+Webmaster-
must be in charge of the clubs website and must keep it updated. He/She
must work closely with the Secretary and Historian in getting things
posted. Must help with other club needs as decided by
the President.
**Board
members must meet ALL requirements for membership as a general member.
**The
above only has key jobs that a specific board member is responsible for, but it
maybe noted that as the needs of the club changes the job descriptions may
change also.
**ALL
board members must work with each other in achieving the clubs goals (you maybe
asked to do a task that may fall under someone else’s job description).
**All
board members must attend ALL general meeting, board meetings and club events.
**But
due to unforeseen emergencies throughout the year, you may not be able to
attend ALL general meetings, board meetings, and club events. But as long
as a board member attended at least 80% of ALL the club activities, He/She will
receive credit for his/her work for the year.
+ These
are all appointed positions by the President.
Upon finding grounds for dismissal, any officer may
call for a closed session of the officers except the one in question to meet
and discuss motives for removing that officer. In all matters concerning
the removal of an executive officer, a 2/3 majority vote is required by the
general board and general members. In all matters concerning the removal
of an appointed member, the President must get majority vote from the executive
board which includes his vote. The officer under investigation has the
right to explain themselves in front of all the officers prior to calling on
the final vote. The officer under investigation may not be present at
this vote and not be given the right to vote on this issue.
Amendment VI:
This amendment hereby replaces
Section II & Section III of Article III and
Section I of Article VI, which deal with membership and meeting. This
amendment hereby gives the general board the full authority to set annual
membership requirements and meetings.
Amendment VII:
This amendment hereby replaces Article I, Section I which deal with the name
of the organization. This amendment hereby changes the name of this
organization to the
Amendment VIII:
This amendment hereby replaces Article IX, Section I which deals with UNCC-PPSA Advisor. It shall be known that Dr. Liz Hanie is the advisor of the UNCC-PPSA. She shall have this position for as long as she wishes. But if she shall retire, quit, or get terminated from UNCC she will lose his post. If four-fifths of the officers and two-thirds of acting member of UNCC-PPSA believe that a new advisor is deemed necessary Dr. Hanie may be removed from her post and a new Advisor maybe chosen.
Amendment IX:
This amendment replaces Amendment VI, concerning membership responsibilities. This amendment hereby gives the general board the full authority to set annual membership requirements and meetings. The membership requirements for Fall ’07 to May ’08 are as follows: the member must pay dues for either being a new PPSA member or a returning PPSA member, members must attend 3 meetings per year, and attend at least 1 event. When a member can not attend a meeting or event, they must be in contact with the President or Vice President. It is the member's responsibility to attain information announced at the meeting. If the member does not do the items listed above, he/she will be removed from the roster and lose membership for the entire academic year, from August to May. All officers and members must agree to abide by all UNC Charlotte rules and regulations, especially policies regarding sponsoring and/or participating in events on or off campus.
